Job Description

Victorian Auto Services is urgently seeking an energetic and experienced Office Manager/ Admin Officer to fill a leave position in our busy workshop based in West Melbourne.

Immediate Start

Casual to permanent role

Close to train station

Flexible hours

Small family business

Initially a Casual Position, offering above award rate, flexible 15-20 hours per week over 3-4 days Monday to Friday.

We are seeking an enthusiastic and super organised person with strong administration and people skills to join our small team and coordinate all areas of the office, exceptional English understanding and speaking is a must.

Duties and Responsibilities will include but not be limited to the following:

• Diverse and varied general office management and admin duties as required


• Data Entry into MYOB, including entering purchase invoices and customer invoices. Speed is essential.


• Booking and allocating towing jobs to tow truck drivers


• Reception duties, including answering incoming calls, providing quotes and greeting customers.


• Administration support, including invoicing customers and issuing statements, opening mail, reconciling statements, paying bills, filing.


• Reconciling bank and credit card statements


• Ordering parts


• Use of MYOB on daily basis


• Preparation and payment of Super


• Compiling quarterly figures for accountant to prepare BAS statements.


• Process and follow up outstanding insurance claims

Requirements:

• MYOB skills essential


• Must be able to prioritise duties and work well under pressure in a Workshop environment.


• Enthusiastic and self-motivated


• Excellent verbal communication skills and strong written skills.


• Exceptional attention to detail.


• Work in a team environment with existing office staff and also the ability to work unsupervised.


• Quick entry and processing essential

Skills and Experience:

• The successful candidate will have previous experience in Office Admin / Management with proficient computer skills including but not limited to Microsoft Office, Excel and MYOB.


• You will also have exceptional interpersonal skills, have the ability to use initiative and take responsibility for assigned tasks.

The successful candidate will have a mature can-do attitude and will be comfortable and flexible in a fast paced workshop environment. Your ability to learn and grow in the position is essential to succeed in this role. Strong attention to detail, a willingness to learn and reliability are a must. Police check may be required upon request.

If you believe you have the necessary skills and experience then please submit your application.

Part-time hours: 20 per week

Job Types: Part-time, Casual

Salary: $25.00 – $30.00 per hour

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